Posted on

Maid Permit, Passport and Contract Renewal 2021 Part 3

OK, so here we are, Part 3 of this adventure called Maid Renewal. So after getting the documents and the timing for the maid contract renewal with the embassy, the next task is – yup, you got it – head over to the embassy itself.  I did mention that I could not find the previous contract but in reality, my wife had it filed up somewhere and she magically brought it up upon request. My wife keeps track of everything and files it up methodologically so she can bring it up again at a moment’s notice – from receipts, bank statements, housing and car loans, university documents, all the times that I made mistakes in our marriage – you know like any normal woman would.

So armed with the 8 documents, the only thing difference in renewal for MCO is

  • Both the direct employer and DW must appear at the Embassy during the renewal of employment contract if processing thru accredited Malaysian agency is not required anymore.

Because, the good news is that the employer no longer needs to hand around. All I need to do was to sign everything that needs to be signed and off I went about my day. And this is a huge huge plus. Because it was only around 4 – 5 hours later that I received the call from my helper to state she is done, and from there I just arranged a GRAB for her and boom, we now have the new contract + new permit on an expired but extended passport. Contract done for the next two years.

The final level is to get her renewed passport (she has a set day – Tuesday – to collect, based on the receipt she has from the embassy – don’t lose that!), so its just a matter of getting the right day to go over and collect the passport, then I will (I think) need to go to the immigration to transfer the permit over to the new passport physically as well as on the system. And after that, we are done – and the cycle then repeats itself.

Posted on

Maid Permit, Passport and Contract Renewal 2021 Part 1

Honestly, this topic is turning out to be far more popular than all my golf writeups has been. It goes to show that either my golf writing (and golf) is extremely crap or Malaysians generally have major issues in knowing WTF is going on when it comes to maid permit renewals. I would gravitate to the second. Really, even I find myself coming back to these articles on this blog to refresh my memory everytime the maid renewal season comes up. So yeah, I go back and literally read my own blog to remember how to do certain things.

So now, its 2021 and this time, its the big one. I call it the 3 in 1. Maid Passport Renewal, maid Permit Renewal and Maid Contract Renewal! Let’s start with the first permutation:

a) Passport Renewal and Passport Extension: The Embassy

Now, keep in mind that when you want to renew a PERMIT, the passport needs to be ONE YEAR valid. It means it needs to have a 12 month window there. If you were an idiot like me (who never learned 4 years back in 2017), and just sort of assumed that it’s 6 months based on our normal expiry buffer for travelling, you’d end up in this blog thinking how absolutely numskull you were in doing that.  I am even more stupid in that I reminded myself not to be so stupid back in 2017 when the exactly same issue occurred – the issue of the passport not having 12 months validity left, and you want to renew permit, and you do not have the time to renew the passport (renewal of passport generally will be around 2 months). In my case, this is October and the permit is expiring in around 4 weeks. Well done.

So I now have the extra task to extend the current passport while waiting for the new passport. Why extend you ask? Well, it is so that I can renew the permit, O Simple Reader. Because the new passport won’t be out in time, before the current passport expires, therefore I need to extend the passport to another 2 years. Why 2 years? Don’t know. It seems this is the only option and it cost me RM96. So RM288 (for new passport ) + RM96 (for being stupid).

Now this is MCO, so in my case the Philippines Embassy has a sniper who will headshot anyone who comes in without an appointment. So therefore you need to get an appointment first. So head to http://philembassyklappointment.biz/app/public/ and in the drop down, select Passport Application.

You will then see ALL DAYS are FULL. You will. No matter what day you are reading this article, I double dare you to go to that site (as long as appointment is still needed), every day will be Full, from today to the second coming of Christ. What you need to do is to wake up the next day at 7.55 am. Or earlier. And quickly go to the website at EXACTLT 8 am. Not later. And you will be able (if you are lucky) to get some empty slot days and then select the hour you want to have the appointment. I suggest you take the earliest available slot (if you get it).

Fill in all the information, like name, address, email, phone number and make sure you get the appointment slip.

Once you have the appointment slip, bring your maid, photocopy of the passport data page, the passport itself,  the printout of the appointment slip and make your merry way to the embassy. Oh yes, please download the passport renewal form at

http://www.philembassykl.org.my/main/images/Passport_Form_2018-Renewal.pdf

And you can fill it up and bring it along.

Now due to the MCO, employers (and agents) are not allowed into the embassy, so you must give your maid the necessary money (just pass RM400 or so to be safe) and the specific instruction for her to EXTEND the current passport validity. Else, she might just happily renew the passport and then you are screwed, because you won’t have a valid passport to tie the permit to (new passport hasn’t arrive).

It will take pretty long for all process to finish. We took the first slot at 9 am and we were only done around 1 pm. So just chill, go to a cafe somewhere and get some work done while waiting. Don’t worry, there is more to come.

a) Passport Renewal and Passport Extension: The Immigration

The next step is to go to the Immigration. Why, you ask. Well, it is to inform them that the passport has been extended and that they need to make it valid in their system once more in order for you to renew the permit. Its similar to you asking them to change the passport when you get a new one. Except now, its just an extended old one. So later on, once you get the new passport you need to go to the immigration again and transfer the permit over to the new passport. Yeah, it’s dog work.

The first question asked is, does our Malaysian Immigration in October 2021 have any booking or scheduling system similar to the Philippines Embassy? You can look at http://sto.imi.gov.my/e-temujanji but it doesn’t look like it applies if you want to just extend the maid permit in their system. I don’t know. Anyway, I headed over to the Duta immigration at around 9.30 am. Its probably better to be there earlier since it opens at 7.30 am but I couldn’t be arsed about waking up so early. Make sure you bring the maid’s passport (no need maid), and that the passport already has an extension to it. You can photostat if you want, but you won’t be needing it (at least for me). Do note that the immigration only handles Foreign worker/maid processing up to 1 pm, so you need to get all these done in the morning.

Go up the escalator and make sure you queue up at the right queue. There is a room for Malaysian Passport, and another room for Foreign Workers/Maid. Once you queue up, just wait and then when its your turn, go in and there will be a temporary table there with an officer, take a temperature, and they will give you a form to fill up for COVID declaration etc. So good idea to bring your own pen to write it down. Actually even if you don’t fill it up, no one will know, because at the end you are supposed to put it back on the table, but I noticed many forms there were empty except for the temperature. One of those strange things, I guess of government process that is utterly useless.

Explain to the officer at the first table that you have extended the maid’s passport and you need to update the system. He will understand and instruct you to go to the first counter, and she/he will give you a waiting number.

Then you just wait. For me, it was just around 20 minutes or so and then my turn came up, I explained to the officer again , he took the passport and clickety clack on the keyboard, and in 5 minutes, he looked up and said, OK. I was so shocked at his efficiency I thought he was joking. I asked, “OK? Sudah siap?” He just nodded grumpily and waved me away like an annoying fly.

Wow. Talk about fast.

I didn’t believe their system would be updated in real time. I didn’t. I am a non-believer in the Malaysian Immigration department. So right after that, I went to my office, logged into MyEG and tried to do the permit renewal. Previously it stopped once I clicked proceed and said that the passport was not valid without 12 months.  I was utterly shocked when the system allowed me past that stage now, meaning that I could now renew my maid’s permit using the old, extended passport.

Syabas indeed, Malaysia, I am in tears on how proud I am of you. It is like seeing the child that everyone gave up on as being an utter idiot in school who failed his Matematik and Moral, become the first man to land on Mars and set up a colony there and terraform the entire planet and save mankind.

So now, half of the work done already – we still need to

a) Renew Maid Visa on old extended passport

b) Renew Maid Contract for 2 years

c) Transfer Maid Visa from old extended passport to new passport once received from Embassy

This feels like an RPG game where you have to complete side quests before you can win the game. Bring it on!

Posted on

Maid Contract Renewal 2019

Another year, another headache. Since the article on how to renew maid VISA + contract received so many hits, I thought of just updating it to reflect the most current procedures.

a) Fomema

Fomema now has given options to do alternate year after the third year of checkup. So for instance year 1,2 and 3, then year 4 you can skip, year 5 do, year 6 skip and so on. Else, if you are like us, just do it each year. It doesn’t take a lot of effort and health is everyone’s rights.

So head over to https://portal.fomema.my/

Register worker – for some reason, workers registered previous year is not saved.

You can’t use worker code. So remove worker code and re-register again and it should work.

Pay online around RM191 and if you are like me, paranoid about credit card, just use FPX and select your bank.

Once paid we are done, print the invoice and details. We will need also the Fomema medical form by clicking the trans_id in red.

Make sure your insurance for the maid has been paid as well.

Check the portal again after a few days and you should see “Suitable, please proceed to Immigration. Thank you”. DO NOT PROCEED TO IMMIGRATION. There is nothing for you there. It’s a trick.

b) Renew VISA

There is not much difference from previous procedure. Just go over to the Myeg website, login, click on immigration and “Maid Permit Renewal”.

There you need to key in all the details of your maid, make sure you get everything correct. Including your IC, which has ‘-‘ in them.  I would suggest to collect through the e-service centre due to convenience.

You will end up paying around RM631 for the maid renewal.

MYEG may call you or they may not, but within a week, you should go ahead and just ping them to check. Once the Visa is ready you can head over to their new office @ Empire City. Just take your IC and maid’s passport, no need maid.

It takes a little getting used to. When you drive into the parking, just drive straight all the way until you hit a junction.  You will see a sign in front of you.

 

 

Like all things in Malaysia, do not follow this sign. Just park your car around here, and walk to the right of this sign, going diagonally. You will eventually come upon the entrance to MyEg. You need to register with the guard, get a tag then take the stairs to downstairs one flight, then take the elevator to Ground from there. It’s a very roundabout way to enter the building, so obviously its very poorly thought of. Empire City seems like a real mess.

Once on the ground, just enquire one of the guards for MyEG and he will direct you to the turnstiles where you use your tag and just head towards the new office.

MyEG new office is super different from their old place. Their old place in BU was like a trashy public motel that charges per hour. This new place is VERY professionally done and super impressive. Even more impressive was the service (granted I went on a weekday, off peak). Just take a number, and get called, pass the maid’s passport and your IC and you are done. Wait for around 15 minutes or so, and they will ping you and you now have a new VISA. SUPER! Well done, MyEG!

c) Renew VISA

Renewal of contract needs to occur every two years. I’ll admit, you probably can get this done yourself, but it depends. For me, it just seemed more convenient to get the agent to help out. I paid around 1.5K all in, which, again, could be saved but I think it’s fine.

So Contract. First of all get your documents ready.

a) Most recent contract, original, not photocopy. To be save, just bring all the past year contracts

b) Current insurance certificate (renewed)

c) Current insurance receipt

d) Current maid passport (and any old one if she has)

e) Employer’s IC

f) Maid

Photostat all of it (not the maid of course, silly) It’s important to bring the maid because you need to sign!

Set apart one day – Unfortunately I got held up in a jam and only arrived at the embassy at around 9.30 am. Previously we did it in half a day before lunch we were done when I reached at 9 am. By 9.30am the embassy was full and we were in trouble.

Don’t wear slippers! Wear shoes!

Once there, I met up with my agent, she gave me a bunch of forms to sign and so I went ahead and signed. She basically settled everything for us, including submission etc. As employer, you can leave already and go back to work. The maid technically can also leave but she needs to stay there in case her signature doesn’t get through. Also, if both of you leave, you need to arrange with your agent to get back the contract and passport. What I did was to just leave after signing and then arrange Grab for her to go back. She finished almost at 1.45 pm. So the moral of the story is to GO EARLY!

So another year is done. It’s not cheap! The whole process sets me back almost 2,300MYR, but thats the cost of upkeeping a maid these days.