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Maid Permit, Passport and Contract Renewal 2021 Part 1

Honestly, this topic is turning out to be far more popular than all my golf writeups has been. It goes to show that either my golf writing (and golf) is extremely crap or Malaysians generally have major issues in knowing WTF is going on when it comes to maid permit renewals. I would gravitate to the second. Really, even I find myself coming back to these articles on this blog to refresh my memory everytime the maid renewal season comes up. So yeah, I go back and literally read my own blog to remember how to do certain things.

So now, its 2021 and this time, its the big one. I call it the 3 in 1. Maid Passport Renewal, maid Permit Renewal and Maid Contract Renewal! Let’s start with the first permutation:

a) Passport Renewal and Passport Extension: The Embassy

Now, keep in mind that when you want to renew a PERMIT, the passport needs to be ONE YEAR valid. It means it needs to have a 12 month window there. If you were an idiot like me (who never learned 4 years back in 2017), and just sort of assumed that it’s 6 months based on our normal expiry buffer for travelling, you’d end up in this blog thinking how absolutely numskull you were in doing that.  I am even more stupid in that I reminded myself not to be so stupid back in 2017 when the exactly same issue occurred – the issue of the passport not having 12 months validity left, and you want to renew permit, and you do not have the time to renew the passport (renewal of passport generally will be around 2 months). In my case, this is October and the permit is expiring in around 4 weeks. Well done.

So I now have the extra task to extend the current passport while waiting for the new passport. Why extend you ask? Well, it is so that I can renew the permit, O Simple Reader. Because the new passport won’t be out in time, before the current passport expires, therefore I need to extend the passport to another 2 years. Why 2 years? Don’t know. It seems this is the only option and it cost me RM96. So RM288 (for new passport ) + RM96 (for being stupid).

Now this is MCO, so in my case the Philippines Embassy has a sniper who will headshot anyone who comes in without an appointment. So therefore you need to get an appointment first. So head to http://philembassyklappointment.biz/app/public/ and in the drop down, select Passport Application.

You will then see ALL DAYS are FULL. You will. No matter what day you are reading this article, I double dare you to go to that site (as long as appointment is still needed), every day will be Full, from today to the second coming of Christ. What you need to do is to wake up the next day at 7.55 am. Or earlier. And quickly go to the website at EXACTLT 8 am. Not later. And you will be able (if you are lucky) to get some empty slot days and then select the hour you want to have the appointment. I suggest you take the earliest available slot (if you get it).

Fill in all the information, like name, address, email, phone number and make sure you get the appointment slip.

Once you have the appointment slip, bring your maid, photocopy of the passport data page, the passport itself,  the printout of the appointment slip and make your merry way to the embassy. Oh yes, please download the passport renewal form at

http://www.philembassykl.org.my/main/images/Passport_Form_2018-Renewal.pdf

And you can fill it up and bring it along.

Now due to the MCO, employers (and agents) are not allowed into the embassy, so you must give your maid the necessary money (just pass RM400 or so to be safe) and the specific instruction for her to EXTEND the current passport validity. Else, she might just happily renew the passport and then you are screwed, because you won’t have a valid passport to tie the permit to (new passport hasn’t arrive).

It will take pretty long for all process to finish. We took the first slot at 9 am and we were only done around 1 pm. So just chill, go to a cafe somewhere and get some work done while waiting. Don’t worry, there is more to come.

a) Passport Renewal and Passport Extension: The Immigration

The next step is to go to the Immigration. Why, you ask. Well, it is to inform them that the passport has been extended and that they need to make it valid in their system once more in order for you to renew the permit. Its similar to you asking them to change the passport when you get a new one. Except now, its just an extended old one. So later on, once you get the new passport you need to go to the immigration again and transfer the permit over to the new passport. Yeah, it’s dog work.

The first question asked is, does our Malaysian Immigration in October 2021 have any booking or scheduling system similar to the Philippines Embassy? You can look at http://sto.imi.gov.my/e-temujanji but it doesn’t look like it applies if you want to just extend the maid permit in their system. I don’t know. Anyway, I headed over to the Duta immigration at around 9.30 am. Its probably better to be there earlier since it opens at 7.30 am but I couldn’t be arsed about waking up so early. Make sure you bring the maid’s passport (no need maid), and that the passport already has an extension to it. You can photostat if you want, but you won’t be needing it (at least for me). Do note that the immigration only handles Foreign worker/maid processing up to 1 pm, so you need to get all these done in the morning.

Go up the escalator and make sure you queue up at the right queue. There is a room for Malaysian Passport, and another room for Foreign Workers/Maid. Once you queue up, just wait and then when its your turn, go in and there will be a temporary table there with an officer, take a temperature, and they will give you a form to fill up for COVID declaration etc. So good idea to bring your own pen to write it down. Actually even if you don’t fill it up, no one will know, because at the end you are supposed to put it back on the table, but I noticed many forms there were empty except for the temperature. One of those strange things, I guess of government process that is utterly useless.

Explain to the officer at the first table that you have extended the maid’s passport and you need to update the system. He will understand and instruct you to go to the first counter, and she/he will give you a waiting number.

Then you just wait. For me, it was just around 20 minutes or so and then my turn came up, I explained to the officer again , he took the passport and clickety clack on the keyboard, and in 5 minutes, he looked up and said, OK. I was so shocked at his efficiency I thought he was joking. I asked, “OK? Sudah siap?” He just nodded grumpily and waved me away like an annoying fly.

Wow. Talk about fast.

I didn’t believe their system would be updated in real time. I didn’t. I am a non-believer in the Malaysian Immigration department. So right after that, I went to my office, logged into MyEG and tried to do the permit renewal. Previously it stopped once I clicked proceed and said that the passport was not valid without 12 months.  I was utterly shocked when the system allowed me past that stage now, meaning that I could now renew my maid’s permit using the old, extended passport.

Syabas indeed, Malaysia, I am in tears on how proud I am of you. It is like seeing the child that everyone gave up on as being an utter idiot in school who failed his Matematik and Moral, become the first man to land on Mars and set up a colony there and terraform the entire planet and save mankind.

So now, half of the work done already – we still need to

a) Renew Maid Visa on old extended passport

b) Renew Maid Contract for 2 years

c) Transfer Maid Visa from old extended passport to new passport once received from Embassy

This feels like an RPG game where you have to complete side quests before you can win the game. Bring it on!

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Renewing Maid Permit – Part 2

For a golf blog, strangely one of the higher hits article is one I wrote in November last year for renewal of maid permit in Malaysia: http://gilagolf.net/gilalogy/renewing-maid-permit-in-malaysia/

Hence, it’s proven at the utmost ineptitude of our public services that so many people are at lost on how to renew their maid’s permit in Malaysia.

This year, we had to undergo something slightly different, namely the renewal of the maid’s passport and also the contract renewal (we didn’t even realise this), before going for the permit renewal. So you see, every year, there is a whole crap lot of renewal going on.

Firstly, the contract needs to be renewed first before the passport can be renewed. Now, I know there are manual ways to do the maid renewal, but we didn’t mind paying a little extra for our agent to help us out (plus, we think this agent is good. If anyone needs a reasonably good agent, drop me a note). Basically she took care of everything for us, and filled up all the required forms. We ended up paying around RM1,500 for the stamp and notary and insurance and agency fees, and also the embassy verification. Could we have done it ourselves? Probably, but it would have taken us some time to do it.

Once this was settled (you need to give copies of your maid’s old passport and permit, as well as your IC), we then head over to the embassy to sign off the contract and also at the same time work out the passport renewal. Once at the embassy, the agent was there and she sorted out everything for us, I just signed the contract (2 years) and then the passport was sorted out. The maid had to be there and we went for lunch and after that, the process was done. We just needed to collect it after a couple of weeks. There’s probably a whole bunch of articles on how this can be done manually without the agent to help, but since this is the lazy-man’s version, I would suggest to just use the agent to expedite the process.

Now you have the new passport, everything is settled, right?

No.

If you try to do what was in last year’s article, you will have a problem at the MyEG page (assuming you have sorted out all your Fomema stuff, which is the same as the previous article).

The MyEg site will state that there is invalid passport tied to your name. This means that if you renew the passport you need to make an extra trip to the immigration (in my case, Jalan Duta), and go to the second floor and state that you have a maid new passport, and they need to tie that passport to your name.

Honestly while this may look stupid, the whole process took around half hour only – the lady behind the counter was courteous and efficient, and the only problem was just the normal waiting period for your turn to be called up.

Once the passport is tied to your name, all you need to do then is to proceed with payment and once more head to the 21st floor of the IBM tower (it is named ‘CN’ for some reason on the lift button), and once on 21st floor, you just need to pass your maid’s passport and proof of payment. And bring your own IC.

Again, wait for another half hour or more and they will then lead you into another room where they pass you the maid’s permit card and also paste the new permit into the new passport. Bring along the old passport for verification.

Boom! Another year done. Contract renewal is every 2 years. Maid permit every year. Fomema, hopefully by next year, there is no longer a need.